1. Nonprofit Board Manager
The only tool here with a real free plan for a 25-person board that covers terms, recruitment, committees, and meetings, at a flat $19/month above that; not the pick if you need voting, signed minutes, or board book annotation.
- Pricing
- $0 or $19 / month
- Free plan
- Yes
- Built for
- Small nonprofits with 0 to 2 staff and boards of roughly 5 to 25 people (larger on Engage)
Nonprofit Board Manager is built for small nonprofits run by one or two staff, or entirely by volunteers. It centers the board itself rather than the board book: a roster with term dates and expiry alerts, officer positions, committees, meetings with structured agendas and RSVPs, action items, a candidate pipeline with a public recommendation form, a skills and diversity matrix, and a Claude connector. The paid plan adds conflict of interest and policy signing plus onboarding checklists. Board members never create a password; they open an emailed link to see their meetings, documents, and tasks. It does not offer secure voting, signed minutes, board book annotation, native video, or SSO, so boards that rely on those should choose a full board portal instead.
Pricing detail: Starter: $0/month for up to 25 board members and candidates, 500 emails a month, no credit card. Engage: $19/month for unlimited members and candidates, compliance document signing, onboarding checklists, 2,500 emails and 250 SMS a month. Flat price, not per user. No setup fee or annual contract.
What it does well
- ✓Free plan for up to 25 members and candidates, then a flat $19/month regardless of board size
- ✓Term alerts, candidate pipeline, and skills matrix in the same tool as meetings and agendas
- ✓Board members sign in with an emailed link, with no passwords or accounts to manage
- ✓Published pricing: start the same day without a demo or contract
Where it falls short
- ✕No in-meeting voting, resolutions, or minutes signing
- ✕No board book annotation and no native video meetings
- ✕No SSO or third-party security certifications such as SOC 2
- ✕Compliance signing and onboarding checklists require the $19/month Engage plan
2. BoardSite
The strongest free tier among real board portals, with passwordless sign-in and flat (not per-seat) paid plans, but the first paid step is $149/month.
- Pricing
- $0 to $499 / month (billed annually)
- Free plan
- Yes
- Built for
- Nonprofit and association boards; free plan fits boards of 10 or fewer users
BoardSite describes itself as board portal software for nonprofit and association boards. Its paid plans are priced per board rather than per seat, with unlimited users and committees. Standard includes the full meeting workflow (agendas, minutes), mobile apps, Zoom, Teams, Google Drive, and Dropbox integrations, version history, surveys, polls, task management, and magic link sign-in. Advanced adds 360 degree board evaluations, a public portal, a governance question bank, audit trails, AI-drafted agendas, and action item extraction. Board OS adds custom approval workflows, an AI Board Secretary with human review, and MCP access. The free plan is a genuine option for a very small board, though its limits are tight and the first paid tier is a large jump.
Pricing detail: Free: $0 forever, up to 10 users and one committee, limited document storage, basic voting once a month. Standard: $149/month billed annually or $199 monthly. Advanced: $299/month annually or $379 monthly. Board OS: $499/month annually or $629 monthly. Each paid plan covers one organization and one board with unlimited users and committees. Optional one-time launch services cost $495, $1,495, or $3,995.
What it does well
- ✓A real free plan, not a trial
- ✓Magic link sign-in for board members
- ✓Flat per-board pricing with unlimited users on paid plans
- ✓Strong meeting tools: voting, minutes, surveys, and evaluations on higher tiers
Where it falls short
- ✕Free plan is capped at 10 users, one committee, and one basic vote a month
- ✕Lowest paid plan is $149/month on annual billing ($1,788 a year)
- ✕No nonprofit discount is mentioned on the pricing page
- ✕The pricing page does not list term tracking or a candidate pipeline
3. Boardable
Nonprofit-focused with published pricing and solid meeting tools, but per-user billing makes it expensive as the board grows.
- Pricing
- $20.99 to $35.99 / user / month (billed annually)
- Free plan
- No, 14-day trial
- Built for
- Small to mid-size nonprofit boards
Boardable is board management software aimed at nonprofits, built around the meeting. Essentials covers a document center, member profiles, an agenda builder, a meeting scheduler, board packet generation, and Google Drive and Microsoft Teams integrations. Professional adds custom data fields, governance forms, eSignatures, public sites, and basic surveys. Professional+ adds an agenda approval workflow, AI meeting minutes and transcripts, unlimited surveys, and Boardable Video. Pricing is published, which is uncommon in this category, but it is charged per user and billed annually, and every board and committee member needs a seat. At list price, a 15-person board on Essentials costs about $3,778 a year.
Pricing detail: Essentials $20.99/user/month ($251.88/user/year); Professional $29.99/user/month ($359.88/user/year); Professional+ $35.99/user/month ($431.88/user/year). Billed annually. Every member, including admins, board and committee members, and observers, needs a paid seat; meeting guests and survey respondents do not. Volume discounts by quote. 14-day trial of Professional, no credit card. Nonprofit discount: No additional discount; the pricing page says pricing is already tailored for nonprofits
What it does well
- ✓Published pricing and a 14-day trial with no credit card
- ✓Nonprofit focus with an agenda builder and board packet generation
- ✓AI minutes and built-in video available on Professional+
- ✓Google Drive and Microsoft Teams integrations on every plan
Where it falls short
- ✕Per-user pricing: a 15-person board on Essentials is about $3,778 a year at list
- ✕No free plan
- ✕Governance forms and eSignatures require Professional or above
- ✕Annual billing only
4. BoardPro
The best published-price option for formal board packs, minutes, and a decision register, at roughly four times the cost of Engage or more.
- Pricing
- $990 to $3,520 / year (nonprofit pricing)
- Free plan
- No, 30-day trial
- Built for
- Small to mid-size boards that run formal meetings
BoardPro is a mature meeting and governance tool with published nonprofit pricing. Every plan includes unlimited users and document storage, an agenda builder, board packs, minutes, actions, a decision register, an interest register, a governance repository, multi-factor authentication, and an annual work plan. Premium adds board pack annotations, voting, minutes signing, electronic signatures, flying minutes, and BoardPro AI for agendas and minutes. Ultimate adds training sessions and a dedicated customer success manager. It is billed per board rather than per user, which suits boards of any headcount, but subcommittees cost extra and there is no free plan. For a small nonprofit, the lowest tier is just under $1,000 a year.
Pricing detail: Nonprofit plans, per board, billed annually only: Essentials $990 or $1,320; Premium $1,650 or $2,200; Ultimate $2,640 or $3,520. The lower price appears to apply to organizations with expenses under $1M and the higher one over $1M (the page labels them 40% and 20% discounts but does not state the mapping outright). Subcommittees are billed separately at US$495 or US$660. 30-day free trial, no credit card. Nonprofit discount: Yes: discounted nonprofit plans labeled 40% and 20% off, annual billing only
What it does well
- ✓Published nonprofit pricing with unlimited users
- ✓Strong board pack, minutes, and decision register tooling
- ✓Annotations, voting, and minutes signing on Premium
- ✓30-day trial with no credit card
Where it falls short
- ✕No free plan; lowest nonprofit tier is $990 a year
- ✕Subcommittees are billed separately
- ✕Annotations, voting, and e-signatures require Premium or above
- ✕Annual billing only for nonprofit pricing
5. OnBoard
The most complete board portal on this list, with terms, skills, and assessments at the top tier, but quote-only pricing and enterprise-style packaging put it out of reach for many small nonprofits.
- Pricing
- Quote only
- Free plan
- No, trial by request
- Built for
- Mid-size to large boards, including nonprofits with governance staff
OnBoard, from Passageways, is one of the most capable board portals available and has a dedicated nonprofit page. Essentials includes an agenda and book builder, mobile apps, Zoom and Teams integration, annotations, a resource library, user and group permissions, and AI Assist. Premium adds a minutes builder, approvals and eSignatures, surveys, task management, and Microsoft 365 integration. Ultimate adds SSO, board assessments, D&O questionnaires, skills tracking, and director training. Nonprofit customers get a BoardSource content hub. Pricing is not published at any tier, so getting a number requires a demo. Skills tracking and SSO sit behind the top tier or a paid add-on.
Pricing detail: Three tiers (Essentials, Premium, Ultimate) with no published prices. The pricing page says cost depends on plan tier and number of users. Committees cost nothing extra. Board governance tools (assessments, D&O questionnaires, skills tracking, SSO) are an add-on for Premium and included in Ultimate. AI Suite and AI Assist Pro are add-ons. Free trial by request; length not published. Nonprofit discount: Nonprofit page advertises special nonprofit pricing; the amount is not published on OnBoard's site
What it does well
- ✓Very complete meeting cycle, from board book to annotations to minutes
- ✓Approvals and eSignatures on Premium
- ✓Skills tracking, assessments, and SSO available at the top tier
- ✓Unlimited groups and committees on every plan
Where it falls short
- ✕No published pricing; a demo is required for a quote
- ✕Skills tracking, assessments, and SSO require Ultimate or a paid add-on
- ✕No free plan, and trial length is not published
- ✕Built for boards with staff to administer it
6. Google Workspace for Nonprofits
Free for eligible nonprofits and good enough for a shared board folder, calendar, and video calls, but it is not board software and nothing reminds you of anything.
- Pricing
- $0 / user / month (Nonprofit edition)
- Free plan
- Yes, for verified nonprofits
- Built for
- Any size; most useful to boards that only need shared files and calendars
Google Workspace is not board management software, but many small nonprofits run their board on it: a shared drive for minutes and policies, Google Calendar for meetings, Meet for video, Forms for sign-up or conflict of interest attestations, and Sheets for the roster. Verified nonprofits can get the Nonprofit edition free. The trade-off is that you build and maintain everything yourself. Nothing tracks terms or sends renewal alerts, there is no candidate pipeline or skills matrix, and sharing folders with volunteer board members often leads to permission sprawl and documents living in personal accounts. It pairs well with a board tool rather than replacing one.
Pricing detail: Google Workspace for Nonprofits: $0 per user per month, with email at your domain, 150-participant video meetings, and 100 TB shared storage. Business Standard: $3.50/user/month on a 1-year commitment ($4.20 monthly). Business Plus: $6.16/user/month on a 1-year commitment ($7.40 monthly). Enterprise: 70%+ off standard pricing. Requires verification through Google for Nonprofits; up to 2,000 users on the discounted editions. Nonprofit discount: Yes: free Nonprofit edition and discounted Business and Enterprise editions for verified nonprofits
What it does well
- ✓Free for verified nonprofits
- ✓Familiar tools most board members already know
- ✓Video meetings for up to 150 participants included
- ✓Large shared storage on the Nonprofit edition
Where it falls short
- ✕No term tracking, renewal alerts, or recruitment pipeline
- ✕No structured signing workflow or audit trail for board policies
- ✕Folder permissions get messy as board members rotate
- ✕Requires Google for Nonprofits verification
7. BoardCloud
A low-cost per-user board portal with a nonprofit plan and month-to-month terms, though its pricing page shows conflicting figures.
- Pricing
- $9.99 / user / month (Non-Profit plan list price)
- Free plan
- No, 30-day trial
- Built for
- Small to mid-size boards
BoardCloud is a board portal that says it has been running since 2016, with regional sites in the US, UK, South Africa, Australia, and Nigeria. Every subscription includes all features: unlimited meetings and committees, a drag-and-drop agenda builder, document signatures, forms and surveys, votes and resolutions, attendance registers, meeting scheduling, Teams and Zoom integration, a minutes builder, engagement metrics, guest attendees, and a resource library. Pricing is published per user, with a separate Non-Profit plan and no contract lock-in. At the $9.99 list price, a 15-person board costs about $1,798 a year. The pricing page currently shows both a promotional and a list price, so confirm the rate before budgeting.
Pricing detail: Non-Profit plan: $9.99 per user per month list, shown discounted to $5.99 under a limited-time "pre-Black Friday" promotion. Business plan: $18.99 list, shown at $11.99. Monthly or yearly terms, with a discount for yearly that is not quantified. No contract lock-in; the homepage says cancellation needs 30 days' notice. Enterprise Edition (unlimited users, self-hosted) priced separately. 30-day free trial. Nonprofit discount: Yes: dedicated Non-Profit plan; the homepage advertises a 50% discount for non-profit organizations
What it does well
- ✓Published per-user pricing with a dedicated Non-Profit plan
- ✓All features on every plan, including votes, resolutions, and signatures
- ✓Month-to-month option with no contract lock-in
- ✓30-day free trial
Where it falls short
- ✕Per-user pricing adds up for larger boards
- ✕No free plan
- ✕Pricing page shows a promotional and a list price at the same time
- ✕Term tracking and a recruitment pipeline are not listed among plan features
8. Microsoft 365 for Nonprofits (Teams + SharePoint)
Free Business Basic and cheap Business Premium make Teams plus SharePoint a solid board workspace for Microsoft shops, with the same do-it-yourself gaps as Google.
- Pricing
- Business Basic free up to 300 users; Business Premium $5.50 / user / month
- Free plan
- Yes (Business Basic), for eligible nonprofits
- Built for
- Any size; best for organizations already on Microsoft
Like Google Workspace, Microsoft 365 is not board software, but a board Team in Microsoft Teams with a SharePoint document library, shared calendar, and Teams video meetings covers the basics for many small boards. Eligible nonprofits can use Business Basic free for up to 300 users, and Business Premium is $5.50 per user per month, paid yearly. You get strong security controls and familiar Office documents. What you do not get is anything board-specific: no term tracking, renewal alerts, candidate pipeline, skills matrix, or annual signing campaign. Adding volunteer board members as guests or licensed users also takes setup that a part-time coordinator may find fiddly.
Pricing detail: Microsoft 365 Business Basic: free for up to 300 users for eligible nonprofits. Business Premium: $5.50 USD per user per month, paid yearly. E3: $9.75 per user per month, paid yearly. E5: $24 per user per month, paid yearly. Copilot Chat included; Microsoft Copilot add-on $25.50 per user per month, paid yearly. Nonprofit discount: Yes: free Business Basic and discounted Business Premium and Enterprise plans for eligible nonprofits
What it does well
- ✓Business Basic is free for eligible nonprofits up to 300 users
- ✓Teams meetings, chat, and SharePoint files in one place
- ✓Strong security and identity controls on paid plans
- ✓Familiar Word, Excel, and PowerPoint documents
Where it falls short
- ✕No board-specific features such as terms, recruitment, or signing campaigns
- ✕Guest access and permissions take real setup
- ✕Business Premium seats are paid, at $5.50 per user per month yearly
- ✕Requires Microsoft nonprofit eligibility verification
9. Aprio
A full-featured portal with explicit nonprofit pricing, security certifications, and a three-month trial, but quote-only and sold on annual contracts.
- Pricing
- Quote only
- Free plan
- No, 3-month trial
- Built for
- Credit unions, healthcare, education, government, and nonprofit boards; starter subscription includes 20 users
Aprio is a cloud board portal used by credit unions, banks, healthcare, education, government, nonprofits and social services, and Indigenous organizations. Every plan includes all features: agenda builder, calendar integration, RSVP and attendance tracking, a central library, minutes builder, voting and approvals, task management, document markup and annotations, surveys and evaluations, mobile apps, and virtual meeting integrations. Its pricing page lists security credentials including SOC 2 Type 2, ISO 27001, and HIPAA, plus multi-factor authentication and remote lock. There is separate nonprofit pricing, but no numbers are published. A three-month trial is generous, though continuing means an annual contract.
Pricing detail: Pay-per-user licensing with separate corporate and nonprofit pricing, both by quote. All features included on every plan, with unlimited administrators and committees, unlimited training, and 24/7 support. The homepage says the starter subscription includes 20 user licenses. Risk-free trial for the first three months; if you continue, the first annual contract runs 12 months after the trial. Nonprofit discount: Separate nonprofit pricing exists; amount not published
What it does well
- ✓All features on every plan, with no add-ons
- ✓Security certifications listed, including SOC 2 Type 2 and ISO 27001
- ✓Three-month risk-free trial
- ✓Unlimited administrators, committees, and training
Where it falls short
- ✕No published pricing for nonprofit or corporate plans
- ✕Annual contract after the trial
- ✕Per-user licensing
- ✕More security and process than most very small boards need
10. BoardEffect
Diligent's portal for mission-driven organizations is strong for larger nonprofits with governance staff, but quote-only pricing and procurement-style buying make it a poor fit for 0 to 2 staff.
- Pricing
- Quote only
- Free plan
- No
- Built for
- Mid-size to large nonprofits, foundations, healthcare, and higher education
BoardEffect is Diligent's board management product for nonprofits, higher education, and other mission-driven organizations. Pro covers a single board with AI board book summarization, an audit log, Microsoft integration, survey templates, and SSO and MFA. Plus adds unlimited boards, a minutes tool, a messenger, data integrations, and market insights. It is a well-established, secure portal suited to organizations with governance staff and a formal buying process. Pricing is not published for either tier, the pricing page does not mention a trial, and there is no free plan, so a small nonprofit has to go through a sales conversation to learn whether it fits the budget.
Pricing detail: Two tiers with no published prices. Pro ("Ideal for smaller mission-driven organizations"): 1 board, AI board book summarization, audit log, Microsoft integration, survey templates, SSO/MFA. Plus ("Perfect for large or complex volunteer boards"): everything in Pro plus unlimited boards, Minutes, Messenger, data integrations, and market insights. Custom quotes for complex needs. The pricing page does not mention a free trial.
What it does well
- ✓Built specifically for mission-driven organizations
- ✓SSO and MFA on both tiers
- ✓Plus supports unlimited boards for multi-board organizations
- ✓Backed by Diligent, a large governance software company
Where it falls short
- ✕No published pricing
- ✕No free plan, and no trial mentioned on the pricing page
- ✕Minutes and messenger require the Plus tier
- ✕Sized for organizations with governance staff
11. Notion (board templates)
Endlessly flexible and cheap for nonprofits on the Business plan, but you build and maintain the board system yourself.
- Pricing
- Free; Plus $10 / member / month billed yearly
- Free plan
- Yes
- Built for
- Small boards with a tech-comfortable coordinator
Notion is a flexible workspace of pages and databases, and many nonprofits build a board hub in it from templates: a member database with term dates, meeting notes, a policy wiki, and task lists. Notion publishes nonprofit templates and offers 50% off its Business plan to verified nonprofits. The flexibility is the appeal and the cost: nothing is board-specific out of the box, so term renewals, conflict of interest signing, RSVPs, and recruitment stages are whatever you design and remember to maintain. Board members join as members or guests, and the free plan limits storage once more than one person collaborates. It works best when one person owns the system long term.
Pricing detail: Free: $0, with limited block storage once 2+ members join, 5 MB file uploads, 7-day page history. Plus: $10/member/month billed yearly or $12 monthly. Business: $20/member/month billed yearly or $24 monthly. Enterprise: custom. Guests are free but can only see pages they are invited to. Nonprofits can apply for 50% off the Business plan. USD figures read from the pricing page's price data; the rendered page showed EUR (Plus EUR 9.50, Business EUR 19.50). Nonprofit discount: Yes: 50% off the Business plan for verified nonprofits
What it does well
- ✓Very flexible databases, wikis, and templates
- ✓Free plan, and 50% off Business for nonprofits
- ✓Free guests for board members who only need certain pages
- ✓Good for meeting notes and a policy library
Where it falls short
- ✕No built-in term tracking, signing workflow, or RSVPs; you build it
- ✕Depends on one person to design and maintain the system
- ✕Free plan storage is limited once 2+ members collaborate
- ✕Per-member pricing on paid plans
12. Azeus Convene
A capable, secure portal with a nonprofit page, but quote-only pricing across all three tiers and an enterprise lean make it a stretch for very small boards.
- Pricing
- Quote only
- Free plan
- No, trial by request
- Built for
- Mid-size to enterprise boards, including nonprofits, banks, credit unions, healthcare, and universities
Convene, from Azeus, is a board portal sold to enterprises, financial institutions, government, universities, and nonprofits, and it has a dedicated nonprofit page. The Lite tier covers meetings with secure cloud hosting and permission-based access. Standard adds resolutions, review rooms, a document library, reports and audit trails, task management, advanced security, cloud or on-premise hosting, and 24/7 support. Enterprise adds workspaces and enterprise search for very large deployments. The pricing page does not publish a price for any tier, and trials go through the sales team. It is a capable product, but its packaging and sales process point at organizations larger than a 0 to 2 staff nonprofit.
Pricing detail: Three tiers with no published prices. Lite: meetings module, secure cloud hosting, permission-based access. Standard: everything in Lite plus resolutions, review rooms, document library, reports and audit trails, task management, advanced security, cloud or on-premise hosting, onboarding, and 24/7 support. Enterprise: adds workspaces and enterprise search for very large deployments. Free trials available by contacting sales.
What it does well
- ✓Resolutions, review rooms, and audit trails on Standard
- ✓Cloud or on-premise hosting option
- ✓24/7 support on Standard
- ✓Dedicated nonprofit industry page
Where it falls short
- ✕No published pricing at any tier
- ✕Trials only through the sales team
- ✕Many governance features require Standard rather than Lite
- ✕Packaging leans toward large and regulated organizations
13. Spreadsheets (Google Sheets or Excel)
Free and familiar, and genuinely fine for a tiny board, but a spreadsheet records dates without ever reminding anyone of them.
- Pricing
- Free
- Free plan
- Yes
- Built for
- Very small boards, roughly under 8 members, with one person maintaining the roster
Almost every small nonprofit board starts in a spreadsheet: one row per member with contact details, role, term start and end dates, and maybe a tab for committees or candidates. For a small, stable board with one person maintaining it, that is a perfectly good record and costs nothing. The limits show up as the board grows or turns over. A spreadsheet holds a term end date but never warns you it is coming, does not collect conflict of interest signatures, does not track RSVPs, and becomes unreliable when several people edit it. Sharing it with board members usually means sharing everyone's details. Most coordinators move off it after a missed renewal or an unsigned form.
Pricing detail: Included at no cost in Google Workspace for Nonprofits ($0 edition) and in Microsoft 365 Business Basic (free for eligible nonprofits up to 300 users). The real cost is the coordinator's time to keep it current. Nonprofit discount: Not applicable; free through Google and Microsoft nonprofit programs
What it does well
- ✓Free and already available to most nonprofits
- ✓Completely flexible columns and layout
- ✓Everyone knows how to use it
- ✓No vendor to migrate away from later
Where it falls short
- ✕No alerts for expiring terms or overdue tasks
- ✕No signing, RSVPs, or audit trail
- ✕Breaks down when several people edit it
- ✕Sharing with members exposes everyone's details